Introduction
This notice (Notice) describes how Submer Technologies S.L. and its subsidiaries and related companies (collectively, Submer) handle and protect data to which Submer is provided access in connection with the recruiting process.
Submer will process Candidate Data in accordance with this Notice, unless in conflict with requirements of applicable law, in which case applicable law will prevail.
Your consent to the provisions of this Notice is required in order to submit or make available Candidate Data. If you decline to submit or make available your Candidate Data, it may affect your ability to apply for or receive an offer of employment.
This Notice does not form part of any contract of employment offered to candidates hired by Submer.
Definitions
Candidate Data means any identifiable information that an individual makes available to Submer in connection with the recruiting process. Submer may collect Candidate Data directly from a job candidate or from third parties, for example, in connection with a employment check or employment reference, subject to your consent where required by law. Candidate Data may include a variety of information, such as candidate status, work history/job data, education,
compensation, employer feedback, questionnaire results, contact information, previous addresses or names, additional information provided by the candidate (e.g., a cover letter), driver’s license number as required for certain positions.
Processing refers to any action performed on Candidate Data, such as collecting, recording, organizing, storing, transferring, modifying, using, disclosing, or deleting.
Collection
You may use various electronic and paper methods to submit Candidate Data to Submer. You agree that, in addition to collecting Candidate Data directly from you, Submer may collect Candidate Data from third parties, for example, from recruiters, in connection with a background or employment check or an employment reference (subject to your consent where required by law) or, to the extent permitted by law, from a recruiting or other web site.
Processing and Retention
Submer processes Candidate Data for legitimate human resources and business management purposes. The legal basis for processing is the data subject's consent. These include identifying and evaluating candidates for Submer positions; recordkeeping related to hiring processes; analyzing the hiring process and outcomes. In addition, Candidate Data may be used to comply with Submer’s legal, regulatory and corporate governance requirements. If a candidate is hired, Candidate Data may be used in connection with his/her employment consistent with Submer’s employment data protection policies.
In addition to using Candidate Data for the position for which you have applied, Submer may retain and use your Candidate Data to consider you for other positions in case you have provided your consent. If you do not want to be considered for other positions or would like to have your Candidate Data removed, you may contact Submer as specified under Inquiries, Complaints and Objections below. Unless required for tax or other legal purposes or in connection with employment as specified above, Candidate Data will be retained for a maximum of two years.
Sharing with Third Parties
Submer may transfer Candidate Data to external third-party providers performing certain services for Submer. Such third-party providers have access to Candidate Data solely for the purposes of performing the services specified in the applicable service contract, and Submer requires the providers to undertake security measures consistent with the protections specified in this Notice.
Submer may be required to disclose certain Candidate Data to other third parties (1) as required by law; (2) to protect Submer’s legal rights to the extent authorized or permitted by law; or (3) in an emergency where the health or safety of a candidate or other individual may be endangered.
In addition, in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of Submer’s business, Submer may transfer Candidate Data to successor entities or parties.
International Data Transfers
Submer operates globally and maintains and applies appropriate employment data protection standards. Accordingly, Candidate Data may be transferred to and processed in the US and other countries. Submer will make sure to have appropriate safeguards in place for countries that may not be deemed to provide the same level of data protection as your home country.
Security and Confidentiality
Submer employs technical and organizational measures designed to protect the integrity,
confidentiality, security and availability of Candidate Data, and to comply with applicable legal requirements for information security. Submer limits access to internal systems that hold Candidate Data to individuals who need access for a legitimate business purpose.
Candidate Rights
You may exercise the following rights regarding your Candidate Data:
The applicant has the right to obtain confirmation as to whether Submer is processing personal data concerning them or not. The applicant has the right to access their personal data and to request the rectification of inaccurate data or, where applicable, to request their erasure when, among other reasons, the data is no longer necessary for the purposes for which they were collected. In certain circumstances, data subjects may request the restriction of the processing of their data, in which case we will only retain them for the exercise or defense of legal claims. In certain circumstances and for reasons related to their particular situation, data subjects may object to the processing of their data. Submer will stop processing the data unless there are compelling legitimate grounds or for the exercise or defense of possible claims.
The applicant may exercise their rights by writing to THE COMPANY at talent@submer.com, reference "Data Protection," or by email to Teresa.pacheco@submer.com, indicating "Data Protection" in the subject line.
If you believe that your rights have not been adequately addressed, you have the right to file a complaint with the Spanish Data Protection Agency.
Automated Decisions
Submer generally does not make recruiting or hiring decisions based solely on automated decision-making within the meaning of the GDPR. In the event that Submer
relies solely on automated decision-making that could have a significant impact on you, Submer will provide you an opportunity to express your views and will provide any other safeguards required by law. Whenever automated decisions are made, the data subject will be given the opportunity to object to such processing.
Inquiries, Complaints and Objections
You may withdraw consent to the processing of your Candidate Data or submit inquiries, complaints and/or objections to the processing of your Candidate Data by sending a request in writing to: contact@submer.com. The processes described in this Notice supplement any other remedies and dispute resolution processes provided by Submer and/or available under applicable law.
Changes to this Notice
Submer reserves the right to modify this Notice by posting changes to relevant Submer websites.
If you submit additional Candidate Data or request to be considered for a Submer position following the effective date of a modified Notice, your Candidate Data will be handled in accordance with the Notice in effect at that time.
By making available your Candidate Data, as defined in this Candidate Privacy Notice, you confirm that:
You have reviewed the Candidate Privacy Notice and agree that Submer may process your Candidate Data in accordance with this Notice;
You have provided any notices and obtained any consents needed to provide information
concerning others (e.g., information about employment references); and
Your Candidate Data may be transferred and processed worldwide for the purposes and in the manner specified in this Notice.
By submitting your application, you agree to the above.
